Bills and Deposits

The Bills & Deposits feature lets you schedule recurring transactions so you never miss a payment or forget about regular income.

Overview#

Bills & Deposits manages your recurring financial obligations and expected income. It displays upcoming transactions, provides a cash flow forecast, and can automatically post transactions on their due dates.

Creating a Scheduled Transaction#

1. Navigate to Bills & Deposits from the top navigation bar
2. Click Add Scheduled Transaction
3. Fill in the form:

Fields#

Split Scheduled Transactions#

Like regular transactions, scheduled transactions support splits across multiple categories. Turn on the Split this transaction toggle in the form to add multiple category/amount rows.

Transfer Scheduling#

You can schedule recurring transfers between accounts (e.g., a monthly transfer from chequing to savings). Select a Transfer to account instead of a category. You may optionally also assign a category: the transfer is still not counted as income or expense, but it will appear in the monthly category breakdown (useful for tracking recurring investment contributions).

Frequency Options#

Bills List#

The Bills & Deposits page shows all scheduled transactions with:

Auto-Posting#

When auto-posting is enabled for a scheduled transaction, Monize automatically creates the transaction on its due date without any manual intervention.

How It Works#

1. Each day, the system checks for scheduled transactions that are due
2. If auto-post is enabled, the transaction is created in the designated account
3. The next occurrence date is calculated based on the frequency
4. If the total occurrences limit is reached, the scheduled transaction is marked as completed

When to Use Auto-Posting#

• Fixed-amount bills (e.g., rent, subscription services) -- The amount is the same each time
• Regular transfers (e.g., monthly savings contribution) -- Predictable, consistent amounts

When NOT to Use Auto-Posting#

• Variable-amount bills (e.g., utilities, credit card payments) -- Use reminders instead and enter the actual amount manually

Overriding Individual Occurrences#

You can modify or skip individual occurrences of a scheduled transaction without changing the overall schedule.

Modifying an Occurrence#

1. In the bills list, find the scheduled transaction
2. Click on the specific upcoming occurrence
3. Change the date, amount, or category for this occurrence only
4. To split just this occurrence across multiple categories, turn on the Split this occurrence toggle and add category/amount rows (independent of whether the underlying schedule is split)
5. Click Save Override

The override only affects that single occurrence. All other future occurrences follow the original schedule.

Skipping an Occurrence#

If a recurring bill does not apply for a particular period (e.g., a holiday causes a payment to be skipped):

1. Select the occurrence
2. Choose Skip this occurrence
3. The next occurrence continues as normal

Cash Flow Forecast#

The bills system provides a cash flow forecast showing your expected account balances based on scheduled transactions.

This helps you:

• Anticipate when account balances will be low
• Plan for upcoming large expenses
• Ensure sufficient funds for automatic payments

Loan Payment Scheduling#

For loan and mortgage accounts, scheduled transactions can be set up to track regular payments.

Setting Up Loan Payments#

1. Create a scheduled transaction with the loan payment amount
2. Set the category to the loan account (this creates a transfer to the loan)
3. Set the appropriate frequency (typically monthly)

This ensures each payment is recorded as a transfer to the loan account, properly reducing the outstanding balance.

Note: When importing from Microsoft Money, loan payment categories are automatically detected and mapped to the corresponding loan accounts. See Importing from Microsoft Money for details.

Schedule as Recurring#

You can create a scheduled transaction from any existing transaction without re-entering its details.

1. On the Transactions page, find the transaction you want to schedule
2. Click the Copy dropdown on the transaction row and select Schedule as Recurring
3. The scheduled transaction form opens pre-filled with the transaction's account, payee, amount, category, and tags
4. Set the frequency, start date, and other scheduling options
5. Click Save

The original transaction is not modified -- a new scheduled transaction is created based on its details.

Email Reminders#

When email notifications are enabled in Settings, Monize sends reminder emails before scheduled transactions come due. Reminder emails are colour-coded to help you quickly distinguish between expenses and income at a glance.